Central Motor Pool
The UConn Health Central Motor Pool allows units to reserve passenger
vehicles for business purposes such as traveling to in-state conferences
and training, to visit satellite locations or to meet with vendors and
contractors. Having a centralized motor pool makes it easy for
departments to take vehicles on short notice or for periods less than a
single day without having to spend the extra money and time reserving
through either the DAS Fleet Operations Center or a private car rental
company. To reserve a vehicle, please complete the
LM-11 form and contact the
Logistics Management Help Desk at 860-679-1958.
Motor Pool Request Forms:
These forms are used to rent state vehicles for daily or monthly
usage. All drivers are subject to abide by the policies and procedures
contained within
DAS General Letter 115.
- LM-11 - UConn Health Fleet
Vehicle Request Form
- LM-11A - Permission for Home
Garaging on a Continuous Basis
- LM-11B - Motor Vehicle Monthly
Usage Report
A Breakdown of General Letter 115 (GL-115)
Anyone who drives, or is a passenger in, a state vehicle is held to
the standards incorporated in DAS GL-115. Failure to abide by the rules
contained in GL-115 can result in progressive discipline, fines or even
termination. Anyone who drives a state vehicle must affirm that they
have read and understand GL-115 prior to being given a state vehicle.
This affirmation is included on the vehicle request forms.
- Operating state vehicles requires a driver's license valid
for use in Connecticut.
- Smoking is prohibited in all state vehicles.
- This action corresponds with the no smoking standard in
all state facilities.
- All vehicles are issued with "No Smoking" stickers.
- Regardless of the presence of stickers, all vehicles are
subject to the prohibition.
- Should you have any questions or concerns, you can
contact OLM at (860) 679-1958, or the Department of
Administrative Services at (860) 566-5940.
- State vehicles are to be utilized only to conduct official
state business.
- Please help keep the inside of our vehicles clean. You may
be charged extra for vehicles returned excessively dirty.
Overnight Parking of State-Owned Vehicles:
In general, all state-owned and rental vehicles must be parked
overnight at state-owned or leased facilities. Vehicles shall be
parked within a five-mile radius of the official duty station of the
principal drivers. Field personnel whose assigned geographic area is
regional or statewide shall park their assigned vehicles at a
facility determined by their agency’s Agency Transportation
Administrator with approval from the Director of DAS Fleet
Operations. State-owned and rental vehicles shall not be parked
overnight on any street or highway or in commuter lots, except under
emergency conditions.
Over-View of DAS General Letter No. 115 - Policy for Motor
Vehicles Used for State Business:
Purpose:
- This policy was developed to administer the use of
state-owned motor vehicles, as well as motor vehicles rented or
owned by state employees that are used for official state
business.
Scope of Policy:
- This policy applies to all executive branch agencies of
State Government except State Police.
- This policy replaces previously published policies.
- This policy does not supersede any language or benefits
provided under an applicable collective bargaining contract.
Definitions:
- “Motor vehicle” means any form of motorized transport
including, but not limited to, automobiles, trucks, buses, and
emergency vehicles. (Any vehicle requiring a motor vehicle
license plate)
- “Official duty station” means the state-owned or leased
building or other locations at which an employee reports for
duty.
- “Personally-owned vehicle” means any motor vehicle owned by
a state employee and authorized for use on state business.
- “State-owned vehicle” means any motor vehicle that is owned
by the State of Connecticut.
- “Pool vehicle” means any state-owned motor vehicle assigned
to any state agency or political subdivision of the State of
Connecticut.
- “Rental vehicle” means any motor vehicle that has been
rented from a commercial rental agency (either in Connecticut or
out-of-state) by a state employee or state agency for use on
state business.
Driver Responsibilities:
- Being knowledgeable of, and compliant with, all of the rules
and procedures outlined in this policy and any applicable
collective bargaining agreement;
- Driving courteously and obeying all motor vehicle laws;
- Ensuring that state-owned vehicles are serviced at proper
intervals and that DAS Fleet Operations is notified of needed
repairs;
- Ensuring that fluid levels (engine oil, transmission fluid,
radiator coolant and window washer fluid) of state-owned
vehicles are checked and replaced when low;
- Ensuring that state-owned vehicles are brought in for
emissions tests before the expiration date;
- Ensuring that state-owned Vehicles’ interiors are kept
clean;
- Complying with all state accident procedures issued by the
State Comptroller or the Director of DAS Fleet Operations,
including but not limited to completing accident reports
(MVCU-1) and submitting the report to his or her supervisor
within 48 hours of the incident;
- Promptly paying parking fines and other liability charges
incurred while operating any motor vehicle on state business.
Such fines are the personal liability of the driver;
- Possessing the ability, knowledge, skill, experience and
appropriate license to operate the type of vehicle assigned;
- Completing and submitting all required reports within
established timelines;
- Ensuring that his or her motor vehicle licenses and any
required motor vehicle insurance is kept active and up-to-date;
and
- Promptly notifying his or her Agency Transportation
Administrator if his or her motor vehicle license is suspended,
revoked or expired.
- See complete document at:
http://portal.ct.gov/-/media/DAS/Fleet-Operations/DAS-GL-115.pdf?la=en
Hours of Operation:
Monday - Friday, 8:00 a.m. to 4:00 p.m.
Contacts:
