Capital and Controllable Assets

In the Office of Logistics Management (OLM), the Inventory Control Unit is charged with maintaining a centralized file of all UConn Health's institutional assets. This inventory system assists departments with their annual capital and controllable equipment accounting process. In addition, with the assistance of the Finance Department, Inventory Control updates files related to land, buildings, motor vehicles, fixed equipment and other capital projects for the purpose of complying with the annual State Comptroller's Report of all Personal Property. This report is mandated by Section 4-36 of the Connecticut General Statutes and must be completed on or before August 1st of each year.

The Inventory Control unit also processes all departmental requests to update capital and controllable equipment listings using the Electronic Form Workflow (EFW) system. This system, open only to UConn Health and select University of Connecticut employees, allows OLM to maintain a paper trail for all institutional assets as required by the State of CT Comptroller’s Office and the Auditors of Public Accounts.

The basic responsibilities of the Inventory Control Unit are:

  1. Compile Information from departments to maintain an accurate equipment inventory data file;
  2. Reconcile the equipment inventory data file to expenditure information as required by State Auditors;
  3. Conduct an annual physical inventory of all UConn Health equipment;
  4. Process new equipment including tagging, supplemental insurance and financial matching;
  5. Loss reporting as required by the State Comptroller's Office.

Informational Links:

Hours of operation:

Monday - Friday, 8:00 a.m. to 4:30 p.m.

Assets Contacts: