Value Analysis Programs
SSCEC & CPRC
Clinical Product Review &
Surgical Services Comparative
mission of this committee is to bring a diverse perspective from our various
Hospital and Clinical departments and challenge current practices, promote
innovative solutions and to advance John Dempsey Hospital to the next generation
of Supply Chain optimization and savings, while reducing committee membership
redundancy. Working together we will tap into our collective power and
Materials & Supply Chain Management (OLM)
Staff Training & Development
- Facilities Management
Membership and Structure:
seven (7) regular members
Permanent Members/Officers: Materials & Supply Chain Management (OLM) &
VAP Champions: SSCEC - COO of Clinical Operations, CPRC - COO of Nursing
(Director, Physician or Manager),
First Vice-Chairperson (Director, Physician, Nurse Administrator or Manager),
Second Vice-Chairperson for Communications
(Clinical Staff Training & Development
(Key Decision Makers in a Department)
& Research Resources
OLM Resource Manager (Recording/Communications/Facilitator)
Performance/Score Card Monitor - VAT Dashboard
Resource Pool for
Director or Representative
of Clinical Operations or Designee
COO of Nursing or Designee
Clinical Ancillary/UMG Representative(s)
Materials & Supply Chain Management Representative(s) - As appointed by the
University Director for OLM
Director of Logistics Management or Designee
Materials Finance/Business Manager (Assistant Director)
Perioperative Logistics Management Supervisor
- UCH Contracted GPO
Representatives - by Request
Prime Vendor Representative(s)
- by Request
Purchasing and Contract Services Representatives
- As appointed by the Assistant Directors of Purchasing and Contracts
Director of Purchasing and/or Designee
- Assistant Director of Contracts
Contract Specialists or Medical Buyers
- Vendors - by Request
Medical Staff (assigned by hospital/clinical management)
Clinical Engineering Director/Manager/Technology Assessment Manager
Staff Training & Development
Needed ADHOC (Called by Value Analysis Program Facilitator or Committee Chairperson)
Duties and Responsibilities:
Evaluation and Approval of Existing/Requested Products
Evaluation and Approval of New/Improved Technologies
Product Sourcing Enhancements - (ERP, Electronic Systems)
Communicate Changes in Product and Services
Promote intra-departmental knowledge and understanding with regard to
product standardization (solving similar issues, "reinventing the wheel"
Reduced expense in education, training, utilization, products, pricing, etc.
- Monitor and Benchmark
- Communicate all
findings/request approvals and/or prepare reports to appropriate
Performance of Duties and Procedures:
Materials Product Request Form is to be submitted four (4) weeks prior to the
VAP Committee meeting.
Actual evaluations are at the expense of the vendor/manufacturer/supplier.
After the full process is completed (financial analysis, Clinical assessment,
trials, etc.) the results/findings will be presented to the appropriate VAP
In the event that the vendor/manufacturer/supplier will not incur the costs
of the evaluation/trial, the requesting department must submit the Materials
Product Request Form to the appropriate VAP committee for approval. A complete cost benefit
analysis will be required.
After approval is granted by the VAP, the requesting department will
forward the approved (signed) Materials Product Request Form to the Purchasing
Department for further processing.
There will be isolated times that a new product is needed in an Emergency or
stat situation, prior to VAP review. In this case, the orders must be
approved by the unit's department head or the appropriate UCH/Hospital Director/COOP. If the product will be
used again, then it will need to go through the formal review process.
Role of Logistics Management and Purchasing Department:
is the main contact for all Hospital Clinical Supply Chain & Inventory Needs.
OLM will utilize our GPOs for benchmarking associated costs of goods or
services. Other approved consulting resources are also used.
Logistics Management will schedule
meetings as needed with the appropriate clinical individuals and the requestor to
obtain needed information and costing analytics.
Logistics Management will assist requestor in making sure all information is complete
prior to being presented to Purchasing and the appropriate
Once the clinical product or service is approved by the appropriate VAP
committee, Purchasing will handle the sourcing process, utilizing our GPOs
when possible, or Bid process when appropriate. OLM staff, i.e., Director,
Assistant Director, Resource Manager, will also participate in negotiations,
due to their extensive knowledge of the clinical product and related
Purchasing is in control of the sourcing process, and reviews all contracts for compliance.
Role of the VAPASC:
Agenda packets are
and mailed to VAP committee members.
A quorum shall be present to transact business
(decided by Chairperson).
Prior to each meeting,
physicians from the
VAP will be
assigned, on a rotating basis, to review literature of the proposed
product/technologies and if required, lead the
in open and closed session discussion.
Requestor will be given
10 - 15 minutes to present their new product/service to the
Initiatives that require
capital equipment funding (reusable product greater than $1000 with a life
expectancy of more than three years) require a two-step process. The
has the authority to approve new product proposals; however capital equipment
purchases must be submitted to the appropriate UCH/Hospital Senior Manager for final
review/decision and Capital Budget for financial approval.
In the case where closed
discussion/voting is required, the requesters and other invitees, may be asked
to leave the room to allow for the formal process to conclude.
If the new product
proposal is denied by the
at this time, the requester may reapply again if substantial new information
Performance/Score Card Monitor
will assist the
in monitoring the projected outcome/usage versus actual outcome/usage of
approved initiatives on an on-going basis.
The OLM Resource
will provide a monthly Opportunity Assessment Report of
activity for the fiscal year. The report will include cost savings, cost
increases and cost avoidance.
Non-members may be
invited to the
for advisory purposes. This is handled through the Chair or First Vice-Chair.
No sales representatives
are allowed to attend
meetings, unless specifically requested by the
and in compliance with current OLM & Purchasing procedures.
Logistics Management/Purchasing will arrange for contracting/loading products into their