From: Murphy,Robert W.
Subject: New Capital Procurement Requisitioning Process

Effective today, Monday July 25, 2005, all Health Center departments must enter requisitions for capital procurements into the FRS on-line requisitioning system.  A capital purchase is the purchase of an asset such as a piece of medical or laboratory equipment, a construction project, or a software program with a life expectancy of more than one year and a cost of $1,000 or more.  

Please enter requisitions using the standard FRS requisitioning procedure. The main procedural differences are:  

1) A 9000 series subcode must be used. 

2) A Capital Asset Number (9 digits) must be referenced in the “Quote Ref:” field located on Screen “250-Requisition Header” in FRS (Sample Screen 250 attached).  See 05-06 fiscal year budgets for approved capital asset numbers. If capital asset number is unknown, call Operating Budget (Edna x7582 or Carlo x4493) for assistance. 

4) Purchase Requisition supporting documentation such as specifications, Requests for Proposals, and quotations, must be faxed to the Purchasing Department (Fax# x2508).  Please cross-reference the FRS on-line requisition number (the “Z” number) on all support documentation. 

5) Requisition approval status may be checked by viewing Screen 252 in FRS at your convenience. 

6) Approved Bond and UCONN 21st Century capital acquisitions still require a Paper Requisition.   

If you have any questions, please contact the Purchasing Department at x2408 or email the appropriate Purchasing Services Officer for help. 

Note:  Many clinical departments (Ledger 8 accounts) experienced requisition approval problems today.  As of 2:00PM today, the root cause of the problem was identified and corrected.  We apologize for any inconvenience caused by this event. 

Please share this information with your staff. 

Thanks, 

Rob Murphy
X2812