INVENTORY CONTROL

                                                IC-8

                                                          NOTICE OF DESIGNATED

                                      DEPARTMENTAL PROPERTY COORDINATOR
                                                                                   Inventory Control - MC 5331

DEPARTMENT: _________________________________________________________

Division: _________________________________________________________

DEPARTMENTAL COORDINATOR ASSIGNED:

Name: _____________________________________________________________

Title: _____________________________________________________________

Telephone: __________ Fax: __________ Location: ________________ Mail Code: _________

Reporting To: ____________________________________________________________

Title: ___________________________________________________________

Telephone: __________ Fax: _________ Location: ________________ Mail Code: _________

APPROVED BY:

____________________________________________________ __/__/__

Department Head                                                                                                             Date

____________________________________________________ __/__/__

Inventory Control Officer                                                                                               Date

GENERAL POLICY:

Each Department Head will designate one individual as the Official Departmental Property Coordinator (DPC) for their department. If the department has several divisions, it would be advisable to designate one DPC for each division. Designation of the individual will be communicated to Inventory Control via this form. Subsequent changes of the DPC will also be communicated via form IC-8.

Duties of the designated Departmental Property Coordinator will include, but will not be limited to:

1. Distribute information regarding Purchasing, Property and Materials Policies & Procedures, distribution

and receiving issues, surplus bulletins and reports, inventory and insurance information and other

pertinent information to the appropriate department personnel.

2. Assist Inventory Control personnel in conducting an annual physical inventory.

3. Maintain departmental inventory records.

4. Prompt processing of the appropriate forms communicating departmental inventory changes to

Inventory Control.

5. Prompt processing of receiving information regarding items that have bypassed the Central

Receiving department and have been directly delivered to the department (i.e. vendor deliveries).

See the Inventory Control Manual for More Information regarding Departmental Property Coordinators.