From:       Peter J. Deckers, M.D.               
                Executive Vice-President for Health Affairs 

Date:        November 15, 2006 

Subject:  Office Supply Standardization Policy & Procedure

As part of the Health Center's cost saving initiative, the Purchasing and Materials Management Departments have collaborated on developing a standardized list of office supply items through the on-line e-Portal ordering system.  Effective December 1, 2006 all Hospital, Clinical, Dental, Medical and Research departments will be required to order their office products through the e-Portal System.   A new Office Supply Catalog will be available through the e-Portal system November 20, 2006.  Selected pens, pencils, folders, office seating and general supplies have been standardized and will be the only supplies offered by the Health Center.

    
Also effective December 1, 2006, the Purchasing Department will no longer accept orders through FRS for Office Supplies.  If you do not have access to e-Portal System, please contact the Materials Management Help Desk at 679-1953 or x-1958. 

If you have special needs that require orders outside of the standardized catalog, please contact the Materials Management Value Analysis representatives at 679-3255 or 679-2283.  Value Analysis representatives will review specific requests on an item by item basis.  Approval of special requests is expected to be rare. 

Other similar cost saving programs are in progress and will be announced by me in the coming months. If you should have any questions on this new cost saving program please contact your supervisor or your Senior Management representative. 

I would like to thank you in advance for your cooperation for assisting me in saving our precious financial resources.

 

Thank you