WEB ORDERS System
Please save the
e-Portal Procurement Home Page in your
favorites. This is the page that you must start in before going to the
Login Page. Important information regarding the system will be displayed
on this page.
Once at this page go to Order Entry to login.
Login Security Page
User Name: Type in your MACOLA User ID
Password: Type in your MACOLA Password
(Remember the system is case sensitive)
Submit: Select the Submit button to continue
Order Entry Page
The user is directed to this screen when the user successfully
logs into the application.
screen consists of all possible options the user has in the
application in the form of buttons.
The Open Orders button will bring the user to the Open Orders
The Assign Orders screen will allow the user to assign order to
accounts. The Logoff link returns the user to the Login screen.
The Help button link will open a new window consisting of help
information for the selected option. The account balances will come from
There will be an image logo for each vendor that this application
To Place an Order:
Click on the Supplier Logo or Name
and Molecular Core
Lab are internal Health
Follow the Supplier's Order or
Shopping Cart Process (this may be different for
Follow the Supplier's Checkout
(this may be different for each Supplier)
Assign Order Page
Click on ASSIGN ORDERS button to assign accounts to pending orders.
Select the Pull Down menu ORDER TYPE and select Logistics Management or
Vendor, depending how you placed the order.
Select the Pull Down menu ORDERS and select the order number/name that placed. Your order will be displayed below
in a few seconds.
Select the FRS account that will be charged from the ACCOUNTS pull down menu.
Select the appropriate Ship-To address from the ADDRESSES pull down menu.
Select the appropriate Subcode from the SUBCODE pull down menu.
you need to select a different Subcode for each line item, then you must
select the Subcode on the line item detail.
you need to use more than one FRS Account you may do so by selecting the
Split Account by Percent box and select the account and percent. Please
make sure that you total 100% when completed.
You may also assign a different FRS account to each line item by selecting the
Accounts by Line box.
Click on the SUBMIT button to place the order.
You must click the SUBMIT button to place your order! The item detail box at
the bottom will be gone, and a Pop-Up Window will appear. This Window is your
actual Invoice and Order Confirmation Notice. Simply select the print
option, and the form will print at you local printer.
delete your order, click on the DELETE button. Your order will be
reset the information provided, click on the RESET button. You may now enter
You must now Log Off the system by selecting the LOG OFF button.
The next step will allow you to track any open orders in the system.
These are orders that have been placed, but have not been received.
View Open Orders
The Open Orders button will allow the user to view all orders in the
database that have yet to be fully received. The Order Number
value in the grid will be a link to another popup window which will list the
detailed order information for the selected order.
the OPEN ORDERS button.
If there are any open orders they
will be displayed on this screen. If there are no orders displayed, then
all orders have been received.
To view the detail of each order,
click on the PO number.
When completed you may Log Off.
Reports & Queries
The Queries button will allow the user to search and
print out a few basic reports. A important report for the Hospital & Clinics is
the Search by Item and Since Date, as it allows you to search for needed
product in the case of a stock-out or emergency.
Search by Ord Number
to find an order that you have placed.
Click on Search by
Account and Date Range.
If you forget your order number, this feature allows you to search for it by
Account and Date Range.
The Search by Item
Number allows the user
to search the Logistics Management catalogs for a specific item(s). Pictures
are available on many items.
The Search by Item and
Since Date allows the
user to find an Item and where it may be stocked. This feature is
helpful in an emergency situation due to a stock-out.
Example: Search by Item and Since Date
there are other Reports & Queries that you would like developed for e-Portal,
please contact Logistics Management at 679-1917.