Office of Logistics Management

.


UCH Fleet Operations

 

Welcome...

.

UCH Fleet Operations is a vital part of the Health Center Community. UCH Fleet Operations maintains a fleet of passenger vehicles, vans, trucks and other maintenance and service type vehicles and equipment. The Motor Pool, which is a division of our Fleet Operations, has available vehicles for daily rental or monthly leases. The Motor Pool also runs a Special Event Bus/Transportation Program for all Health Center departments and affiliated State Agencies.

 

To rent a vehicle, or schedule a Special Event bus, please call (860) 679-1960 or
679-1958. Reservations should be made several days in advance for short term or daily rentals. To purchase or lease a vehicle or over-the-road equipment requiring a Motor Vehicle Plate, please call (860) 679-1955. A Vehicle Request Authorization Form must be completed to rent or lease any vehicle.

 

The Vehicle Request Authorization Form is available through the Web at: UCH Fleet Forms

 

GENERAL INFORMATION

.

.

UCH Fleet Operations follows the DAS Regulations Governing the Use of State-Owned Motor Vehicles.  Please see the information stated below.

 

Smoking is prohibited in all state vehicles.  This action corresponds with the no smoking standard in all state facilities. All new vehicles are now being issued with "No Smoking" stickers.  Regardless of the presence of stickers, all vehicles are subject to the prohibition.  Should you have any questions or concerns, you can contact us or the Department of Administrative Services at (860) 713-5155.  All UCH vehicles are to be utilized only to conduct Official State Business. A no-smoking policy is in effect while driving in a daily rental Motor Pool Passenger Vehicle. Please help keep the inside of our vehicles clean.   You may be charged extra for vehicles returned excessively dirty. All UCH Fleet Operation Forms can be found at: UCH Fleet Forms.

 

Always follow the rules and drive safely!!

 

MM-11 -   UCH Fleet & Vehicle Requests
.

The MM-11 form is used for requesting a vehicle for lease, daily rental or purchase.  It is also used for requesting gas cards and DMV plates.  If you have any questions, regarding this form, please contact Jeff Boyko at 679-1955.

 

.

MM-11A - Request for Permission for Home Garaging On a Continuous Basis
..
The MM-11A form is used to request permission for Home Garaging of a State Owned, Leased or Rented vehicle on a continuous basis.  There are specific regulations and criteria for home garaging, so please carefully read the information on the MM-11A and the state policies for motor vehicles used for state business.

 

.
MM-11B - Motor Vehicle Monthly Usage Report

.

The MM-11B form is used for recording all travel, official or private; recording mileage used, gas used for official state business and non-business (home to office, special commuting); recording the approved parking of vehicles at a state facility, etc.  All fields must be completed.

.

GENERAL NOTICES

.

DAS REGULATIONS GOVERNING THE USE OF STATE-OWNED MOTOR VEHICLES

Policy Manual:  http://www.das.state.ct.us/Fleet/GL11509rev.pdf

.

General Letters:

.

Overnight Parking of State-Owned Vehicles:

In general, all state-owned and rental vehicles must be parked overnight at state-owned or leased facilities. Vehicles shall be parked within a five-mile radius of the official duty station of the principal drivers. Field personnel whose assigned geographic area is regional or statewide shall park their assigned vehicles at a facility determined by their agency’s Agency Transportation Administrator with approval from the Director of DAS Fleet Operations. State-owned and rental vehicles shall not be parked overnight on any street or highway or in commuter lots, except under emergency conditions.

 Overnight Parking of a Vehicle at an Employee’s Home:

  1. See page 8 of the March 2008 GL115
    .

General Use of State-Owned Vehicles:

  1. See page 8 of the March 2008 GL115
    .

Over-View of DAS General Letter No. 115 - Policy for Motor Vehicles Used for State Business:
.

Brief Overview - See complete document at: http://www.das.state.ct.us/Fleet/GL11509rev.pdf

.

Purpose: 

  1. This policy was developed to administer the use of state-owned motor vehicles, as well as motor vehicles rented or owned by state employees that are used for official state business.
    .

Scope of Policy:

  1. This policy applies to all executive branch agencies of State Government except State Police.

  2. This policy replaces previously published policies.

  3. This policy does not supersede any language or benefits provided under an applicable collective bargaining contract.
    .

Definitions:

  1.  “Motor vehicle” means automobiles, trucks, buses, and emergency vehicles.  (Any vehicle requiring a Motor Vehicle License Plate)

  2. “Official duty station” means the state-owned or leased building or other locations at which an employee reports for duty.

  3. “Personally-owned vehicle” means a motor vehicle owned by a state employee and authorized for use on state business.

  4. “Pool vehicle” means a state-owned motor vehicle assigned to an agency for use by two or more employees.

  5. “Rental vehicle” means a motor vehicle that has been rented from a commercial rental agency (either in Connecticut or out-of-state) by a state employee or state agency for use on state business.

  6. “State-owned vehicle” means a motor vehicle that is owned by the State of Connecticut.
    .

Responsibilities of Drivers:

.

Each driver is responsible for:

  1. Being knowledgeable of, and compliant with, all of the rules and procedures outlined in this policy and any applicable collective bargaining agreement;

  2. Driving courteously and obeying all motor vehicle laws;

  3. Ensuring that state-owned vehicles are serviced at proper intervals and that DAS Fleet Operations is notified of needed repairs;

  4. Ensuring that fluid levels (engine oil, transmission fluid, radiator coolant and window washer fluid) of state-owned vehicles are checked and replaced when low;

  5. Ensuring that state-owned vehicles are brought in for emissions tests before the expiration date;

  6. Ensuring that state-owned vehicles’ interiors are kept clean;

  7. Complying with all state accident procedures issued by the State Comptroller or the Director of DAS Fleet Operations, including but not limited to completing accident reports (MVCU-1) and submitting the report to his or her supervisor within 48 hours of the incident;

  8. Promptly paying parking fines and other liability charges incurred while operating any motor vehicle on state business. Such fines are the personal liability of the driver;

  9. Possessing the ability, knowledge, skill, experience and appropriate license to operate the type of vehicle assigned;

  10. Completing and submitting all required reports within established timelines;

  11. Ensuring that his or her motor vehicle licenses and any required motor vehicle insurance is kept active and up-to-date; and

  12. Promptly notifying his or her Agency Transportation Administrator if his or her motor vehicle license is suspended, revoked or expired.

  13. See complete document at:
    http://www.das.state.ct.us/HR/om/March_2008_GL115.pdf

.

If you have any questions, please feel free to contact your Agency Transportation Administrator; Jeff Boyko, at 679-1955 or Jack Ferraro, University Director for Office of Logistics Management at 679-1927.

Hours of operation are:

Customer Service: Monday - Friday, 7:30 a.m. to 4:00 p.m.

 

If You Have Any Questions, or Need Additional Information, Please Contact One of the Following Individuals:


.

  • Contacts: 

    Thimmayya Billava

    • Phone: (860) 679-1960

    • Fax: (860) 679-1993

    • or E-Mail.

    •  

    • Jeff Boyko

    • Phone: (860) 679-1955

    • Fax: (860) 679-1993

    • or E-Mail.

  •  

  • Administration:

    University Director:  Jeff Boyko

    Operations Manager:  Alex Schwarz