Materials & Resource Management
Your Supply Chain & Logistics Specialists
 

e-Portal Materials Management System

A Solutions Driven Department

 IMPORTANT NOTICES
 
For Activation and Training on
the New e-Portal Web Orders System, please call 679-1953.

 Updated: 05/06/2008

 COST SAVING TIPS

 Hot Topics:

 New Office Supply Policy

 New Improved SEARCH!!

 Emergency Order Process

 SCAM Alerts

 New Improved SEARCH!!

  Order Entry

 1. Remember Your Password
     is Case Sensitive!
 2.  Use Internet Explorer 5
     or Higher.
 3. Once you Log In, select Materials  
    Management or Vendor.

  e-Portal Instructions

  View Items Only

 1.  Type in READ for User ID and
      READ for your Password
      (all CAPS).
 2. Once you Log In, select  Queries
     and then Search by Item Name.
 
  On-Line Authorization
   1. Use this form for adding,
        deleting or changing
        e-Portal user profiles.
    2. FRS changes.
  

        Authorization Form

  New UCHC   
  Standardized
  Office Supply
  Program

   Office Supply & Seating
   Catalog

 

  OFFICE SUPPLY REQUEST
  FORM

  Order Entry
 

  Suburban Catalog
  Limited Availability - If you need  
  a item not listed Call Value
  Analysis (Alex) at 679-1942 or
  (Karen)  679-2283

  Printer & Fax Cartridges

  Call Value Analysis (Alex) at
  679-1942


  If you have any questions on this
  new program, please contact
  Jack Ferraro.

Your Team

Jack Ferraro University Director & Operations Manager State of Connecticut RML Officer	Jeff Boyko Business & Finance Director UCHC/JDH/UMG
Adam Mike UCHC Materials Logistics Supervisor & Projects Manager MACOLA, Q-Sight, JDH/UMG PAR State of Connecticut ARML Officer	Karen Grady UCHC Resource Supervisor  & Value Analysis Manager VAT Facilitator
Dan Hannon Materials Management Supervisor Perioperative & FSC	Bill Murowsky Capital Asset Coordinator Inventory Control
Don Carr Materials Supervisor Central Warehouse Services Medical & Surgical Dental Laboratory Office & Housekeeping General Supplies	Ed Philopena Central Distribution Supervisor Shipping Receiving Mail Courier Services

Materials Logistics/Value Analysis/Product Approval/Standards Committee

Coming Together is a Beginning...
Keeping Together is Progress...
Working Together is Success.

Office Supply Standardization Project
Our Cost Savings To-Date

COST SAVING TIPS

     New UCHC Standardized Office Supply Policy
 

• Letter from Peter J. Deckers, M.D.
  Executive Vice-President for Health Affairs
   
• Office Supply & Seating Catalog
  
  
  
  Order Entry
   
• Coffee Makers and Microwaves
  Please be reminded that  Microwaves (Toaster Ovens) and Coffee
  Makers (and coffee related supplies) for areas other than Patient
  Waiting Rooms/Lounges, Conference type facilities or other like
  areas, have been deemed personal in nature and therefore will not
  be approved for purchase thorough our systems.
   
• Printer & Fax Cartridges
  If you can not find your particular cartridge in the on-line Catalogs,
  please contact Don Carr or Adam Mike and they will either locate the cartridge in the system or have it added to the Materials Management formulary.  There are several hundred  cartridges produced and we will
  do our best to have the correct ones available to you.
   
• e-Portal Suburban Catalog
  Limited Availability - If you need a item not listed Please
  call Value Analysis at 679-3255 or 679-2283
  
  In the rare cases that you may need an item not found in the
  standardized formulary, please complete the MM-7 Product Request
  form and Fax to 679-1993.  The form is located at:   Office Supply Request Form   or Check out the Value Analysis Web site at:  http://opa.uchc.edu/vapasc.htm 
  
  If you have any questions on this new program, please contact
  Jack Ferraro, University Director, Materials Management.

• The Switch to Xerox Cartridges will Save UCHC Thousands
  of Dollars Annually
  
  Materials Management has switched from HP Toner Cartridges to
  the new Xerox brand cartridges.  This initiative will save the Health
  Center departments several thousands of dollars annually.  The print
  yield alone, represents an approximate $12,000.00 annual savings. 
  These are NEW cartridges and not reconditioned or refilled.  They
  fully meet or exceed the manufacturer standards.  See PDF below for
  more information.
  
  Please see PDF file for detailed information on the new product line
  from Xerox.
  
                   
  
  
   

• Did you know that the price of the BIC round Stic pen is only 10 cents!  Most other pens cost between 80 cents and $3.50...  Taking into account
  the number of pens used by the institution; consider the savings on just
  this one item.  This pen is readily available through the e-Portal ordering system. Please help save our precious financial resources and use the
  Bic Stic pen for your writing needs.
  

• If you absolutely need a "retractable" pen, we have made available the Paper-Mate Comfort Pen.  This pen is offered at 50% less than other
  Flex type grip or retractable pens. It is still 40 cents more than the
  Bic Stic pen.  This pen should only be purchased if absolutely
  necessary, e.g., patient care units.  The Bic Stic is the preferred office
  use pen.  Please help save our precious financial resources and use the
  Bic Stic pen for your writing needs.
  
  Before going home for the day, check for pens!  It is an easy item to
  forget in your pocket.  We all do it...
  
  
   

• 
  Available Now through the Warehouse
   

• Did you know that the Health Center has standardized on the
  Comfort Task Ergonomic Chair pictured above?  The chair meets or
  exceeds Ansi and Bifma standards and is readily available through
  Materials Management Web Orders System.  The chair is available
  in UConn Blue & Gray.  There are also matching companion side
  chairs (Task Chair) available with or without arms.  This initiative
  is geared to saving the Institution thousands of dollars annually. 
  
  WH Item #     Description
  202060           Chair, Ergonomic, 5900 Series, UCHC Blue            
  202061           Chair, Ergonomic, 5900 Series, UCHC Gray           
  202083           Chair, Guest, Sled Base, Gray                            
  202082           Chair, Guest, Sled Base, Blue                             
  202084           Chair, Guest, Side Arm, Gray                             
  202085           Chair, Guest, Side Arm, Blue

• Did you know that the assorted colors and hot color Post-It type note
  pads are twice if not four times more expensive than the standard plan
  White or Yellow. 
  
  
                        
   

• Consider using just your Black setting and Draft print mode when
  printing out documents.  In almost all cases, the Draft mode will suffice
  and will nearly double your print yield. 
  
  
  
  
   

• 
  
  Also, standardizing on printers in your department will help cut down
  on costly print cartridges as well. The IT department has already standardized on several printers.  Check out their Web site at http://itweb.uchc.edu/.
  
  For larger departments, consider using a Network printer for your
  printing needs.  This way you only need one or two printers for your
  whole department.  Significant savings when using this approach.
   

• Property Reutilization Services -"A Service for the Times"
  
  Health Center Departments:

  Property Reutilization Services (PRS), a division of Materials
  Management is a vital part of the University of Connecticut Health
  Center. They not only provide Health Center Departments with the opportunity to acquire and dispose of excess property, they also offer
  other state agencies, municipalities, non-profit institutions and the
  general public the opportunity to acquire surplus materials at a reasonable cost as well. During difficult budget times, departments may not always have the available funds to purchase equipment and furnishings. Health Center departments have saved thousands of dollars each year by contacting Property Re-Utilization Services for good used Laboratory, Medical, Office Equipment and Furnishings.

  If you are looking for a specific item(s), just browse the Surplus Property listings using the Look Up option, located at http://opa.uchc.edu/prs.htm.  The lists the current excess/surplus property available to your
  departments. If you can not find the item(s) you are looking for
  contact the Surplus Property Office at 860-679-1956, and they will do
  their best to locate the item(s) for you through their many contacts in the State and Federal Government Surplus Centers. PRS also offers complete refinishing, reupholster and small office machine repair service.  The
  Surplus Store is also on-line at this same site for your viewing.

e-Portal On-Line Ordering System.
Please Bookmark this Page for Important Notices!!