Materials Management
Your Supply Chain & Logistics Specialists

central receiving services

A Solutions Driven Department

Adam Mike 860-679-3255 UCHC Materials  Logistics Supervisor  & Projects Manager State of Connecticut Agency ARML Officer Central Distribution UCHC  PAR Administrator e-Portal Ordering MACOLA Administrator  Q-Sight Administrator    UCHC/JDH/UMG

Alex Schwarz 860-679-1942 Materials Supply Coordinator   Receiving  & Distribution Center Clinical Supplies UCHC PAR UCHC/JDH/UMG Thimmayya Billava 860-679-1960 Administrative Coordinator Courier Services Mail Center Shipping & Outbound Distribution

NOTICES

 

• Dangerous Goods Shipping – New Requirement 

  The U.S. Department of Transportation (DOT) has revised their Dangerous Goods Regulations, effective October 1, 2006, for shipping hazardous materials by air. 

  The new regulation requires an “Air Eligible” marking for most hazardous material packages, such as diagnostic specimens, that are shipped by air. 

  The following is a sample “Air Eligible” marking that may be used.                                                                

  

   

   The DOT regulation 49CFR172.321(3) states the following:  “Include an aircraft within a circle and may include the words “Air Eligible” in conjunction with the mark”.  So if you have a favorite aircraft you can place it in a circle and use it as the marking.   

  The DOT also requires that individuals who ship diagnostic specimens or other dangerous goods must receive training. 

  The next Shipping Dangerous Goods training session, which will include upcoming new shipping requirements, is scheduled for August 16, 2006 from 2:00 – 3:30PM in the ARB Large conference room EG-013.  Call the Research Safety Office (x2723) if you have questions on shipping hazardous materials or importing/exporting materials to/from other countries.

  Jim Fomenko
  Research Safety Office

   

• Help avoid delivery mishaps, follow these important directions!! 
  
  Please make sure that you list your Ship-To address correctly when placing your Purchase
  Order!!  Your Department Name, Your Name, Telephone Number, Building/Floor/Room
  Number, and Mail Code are Essential.   When ordering critical items, make sure the
  vendor knows to include this information before shipping.  99% of missed Delivered or Loss
  Packages are a result of deficient Ship-To information. 
  
  Please make sure that you Sign & Print your name legibly when receiving goods from our Distribution Staff.  If there is a problem with the delivery/receiving, your signature plays a critical role when dealing with Vendors or Distribution Services.
  
  Please make sure that all destination labeling is accurate.    Your Department Name, Your Name, Telephone Number, Building/Floor/Room Number, and Mail Code are Essential.
  
  All receiving issues must be reported in a timely fashion to the Receiving Department Supervisor at 679-1957 or x-1958. We are not responsible for any receiving losses which were not reported within 45 days from arrival date at the UCHC West Dock. 

   

• Holiday Schedule
  
  Normal distribution services during National Holidays will be effected, as the flow of incoming parcels will be substantially reduced.  As always, there will be no mail or distribution services during major holidays. (e.g. Fourth of July, Christmas, Thanksgiving , Labor Day and Memorial Day).  Hospital PAR units will be serviced as always by assigned Materials Management staff that day.  A special notice is sent to all Hospital and Clinical units with information regarding holiday coverage.
   

• Personal or Non Health Center Business Related Deliveries

  Absolutely no personal or non Health Center business related deliveries should go through the UCHC Distribution System.  The Health Center is not responsible for lost or stolen personal items that are sent through the system.

  Examples:

  • parcels, products, orders, clothing, etc.

  • chain letters

  • personal bills

  • clothing magazines

  • travel magazines

  • non-business bulk mailings  (etc.)

  Outside institutions or Health Center departments/employees wishing to utilize the Mail & Shipping Center for certain mailings that "may" be considered business related, must get authorization from the Human Resource Office or the Office of the Assistant Vice President for Communication.

   

• Please send all FRS receiving questions, posting directives, etc., to
  FRS Receiving:  Thimmayya Billava,    679-1960,  TBtbILLAVA@UCHC.EDU
   

• If you notice a tag on your door the next time your return to your office or lab, it may because
  you missed a delivery from Central Distribution Services.  There are many instances when we
  are unable to make a delivery.  This type of delivery problem can cause delays in our distribution system.  In some cases items may even get lost in the distribution system.  To avoid these problems, we will be going to the same type of notification system used by the USPS and UPS. 
  If you have any questions, please contact our Help Desk at x-1958.    

•  

  
   

  Proper Labeling Is Essential.  Avoid delivery errors!!

  Example:

  Unit	Materials Management
  Address Building/Floor/Room #	FB023
  Mail Code	2012
  ATTN:	Jack Ferraro

 

 

Current Events

Bioterrorism Information Websites

In light of the continuing events related to bioterrorism the Connecticut Hospital Association suggests the following web sites:

CDC PUBLIC HEALTH EMERGENCY PREPAREDNESS & RESPONSE

http://www.bt.cdc.gov contains bioterrorism fact sheets, guidelines, notification protocols, news, Frequently Asked Questions, links, and more. Includes information about CDC roles and national programs such as the National Pharmaceutical Stockpile and the Health Alert Network. 

NATIONAL LIBRARY OF MEDICINE - MEDLINEPLUS HEALTH TOPIC ON ANTHRAX

The National Library of Medicine at NIH has created a Medlineplus health topic page on anthrax. Medlineplus is the NLM's consumer health information service. The new page was released October 18. It contains targeted links to pertinent information at CDC, other federal agencies, professional associations, media reports, prefab Medline searches, and more.

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GENERAL INFORMATION

Central Receiving handles over 175,000 packages and parcels entering the University of Connecticut Health Center every year. They also provide distribution to all Health Center departments from 8:00 AM to 4:00 PM daily. Perishable items, priority shipments and medical products are delivered first thing in the morning. A "Clean Dock" policy is in effect for Central Receiving.

For assistance, please contact us at:

Receiving Contacts: 

Materials Supply Coordinator:  Alex Schwarz,  at (860-679-1942)  Fax (x-1218)

Materials Logistics Supervisor:  Adam Mike, at (860)-679-3255    Fax (x-1993)
 

Administration:  

University Director:  Jack Ferraro

Business Manager:  Jeff Boyko

FRS Receiving: 

Andy Nowicki,   860-679-8215   NOWICKI@ADP.UCHC.EDU  
Fax:  679-7399

Thimmayya Billava,    679-1960,  TB            tbILLAVA@UCHC.EDU

E-Mail Support:  receiving@uchc.edu   

 

We also provide services for packages being shipped through our Shipping Center.

 

We Ship Via The Following Carriers:

UPS Package Tracking	Federal Express Package Tracking
Airborne Express Tracking	TNT Tracking
ABF Tracking	DHL Express Tracking
GTE SuperPages Yellow Pages

 

 

If you have any questions, please feel free to contact Alex Schwarz,
at 679-1942 or via e-mail.

 

 

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